Chances are that you have invested time and money in developing a comprehensive set of standard terms and conditions tailored for your business. But have you thought about how to incorporate those terms and conditions (T&Cs) into your agreements? If not, you should consider three main opportunities to incorporate your T&Cs.
The first opportunity is the request for quote (RFQ) stage. If you are the purchaser, make sure your RFQ states that your order will be subject to your T&Cs. Include a copy of your T&Cs with the RFQ, and at a minimum, state where they can be found (e.g., a link to your website). When selling or responding to an RFQ, your quote should reference your T&Cs in the main body and include a copy. For purchasers, the most important time to incorporate your T&Cs is when you issue a purchase order (PO). Reference your T&Cs in the body of the PO; do not rely solely on the fine print at the bottom of your form. Also include a copy of your T&Cs with your PO.